Gala Add-On

Congress Packages serve as the equivalent of the registration fee required for participation in the Dent-X Congress, encompassing various amenities based on the selected package type. This edition offers two package options: Standard and VIP. The Standard package is further divided into three forms: the Students Package, available to 1st to 6th Year students from Dentistry Faculties in Romania and abroad, Young Doctors Package, available to doctors who graduated within the last 5 years from any Dentistry Faculties in Romania and abroad, and the Doctors Package, which mirrors the facilities of the Standard package but is designed for the rest of graduates from Dentistry Faculties.

Workshop registration is an exclusive benefit for participants who have completed the congress package purchase. This ensures that individuals fully engaged in the Dent-X Congress experience can access and benefit from the hands-on learning opportunities provided by the workshops organized in this edition of the event. Participants are required to complete their workshop registration within the specified period communicated on the congress website.

Tailored to align with various years of study, workshops offer targeted insights into specific themes. The recommended year of study for each workshop is clearly communicated on the product page and across our social media platforms. To accommodate diverse interests, participants are allowed to register for workshops recommended for a study year beyond their own, broadening the educational scope.

Recognizing the importance of an intimate and interactive learning environment, workshops have a limited number of available spaces, prominently disclosed on the congress website product page and through our social media channels. In the rare instance of a faulty purchase that exceeds the maximum capacity, the full registration fee for the user will be promptly refunded. Our commitment to participant satisfaction is reflected in a 72-hour resolution period to address and rectify any issues arising from the overselling of workshop spaces.

Acknowledging the diverse needs of our participants, registration limitations based on congress packages are established. VIP Package holders enjoy a distinct advantage, gaining an extra day before the general registration period to secure their preferred workshops. This prioritized access enhances the overall congress experience for such participants. On the other hand, Doctors, while welcomed to engage in workshops, are limited to registration for a single workshop. This ensures fair distribution of workshop opportunities for students, allowing broader participation across various sessions.

To ensure a secure and seamless payment experience, the exclusive payment platform for this congress edition is provided by Banca Transilvania. This platform serves as the dedicated channel for all financial transactions associated with the congress. Participants are required to utilize this reliable and trusted online payment solution, offering both efficiency and security.

Emphasizing user convenience, payments are only availbe to be made online using debit or credit cards. This process is integrated into the check-out step on our website, streamlining the payment experience for participants. Online debit card payments not only enhance the ease of financial transactions but also contribute to the overall efficiency of the registration and purchase processes.

We prioritize the protection of participant information. All data provided during the check-out process and through the payment gateway strictly adheres to our Privacy Policy. This commitment ensures that personal details and transaction information are treated with the highest level of confidentiality and are used exclusively for the intended purpose of completing the registration and payment processes.

The security of payment information is paramount. All sensitive data, including card number, expiration date, cardholder name, and card CVC, undergoes a robust and secure processing mechanism provided by Banca Transilvania. This approach aligns with the General Guidelines of Online Payments, reflecting our dedication to implementing industry-standard security measures. Participants can have confidence that their financial information is handled with the utmost care, safeguarding against unauthorized access and ensuring a secure payment environment.

In the unlikely event of the congress being canceled, we understand the disappointment and inconvenience this may cause. However, to facilitate a seamless transition to the next edition, the full sum expended by participants will be preserved for their utilization in the subsequent congress. This approach ensures that the financial commitment made by participants remains secure and can be applied towards their participation in the future.

Participants are advised to make informed decisions during the registration process, as all congress packages, including workshop selections, are deemed non-refundable and non-transferable. Once the payment is successfully completed, the registration fee becomes non-refundable, regardless of any subsequent changes in the participant’s circumstances or decisions related to event attendance. This policy underscores the importance of careful consideration before confirming participation.

Workshops are curated to provide a tailored and interactive learning experience. To maintain the integrity and quality of these sessions, participants are reminded that workshop spaces are non-transferable between individuals. Each workshop spot is reserved exclusively for the participant who registered for it. This policy ensures fairness and equal access for all participants, optimizing the learning experience for each workshop attendee.

Neither party shall be deemed in default of this agreement to the extent that performance of their respective obligations, including but not limited to event organization, participation, workshops, and payments, is delayed or prevented by reason of any act of fire, natural disaster, pandemic, epidemic, government action, or any other cause beyond the reasonable control of the party invoking this clause.

In the event of a force majeure occurrence, the affected party shall promptly notify the other party of such circumstances and take all reasonable steps to resume performance. The parties agree to cooperate in good faith to explore alternative arrangements to fulfill their respective obligations.

During the period that performance is delayed or prevented by force majeure, the affected party shall be excused from performance and shall not be liable for any damages or penalties arising out of the delay or prevention, provided that the affected party uses diligent efforts to remedy the situation.

In the event of termination due to force majeure, participants shall be entitled to a refund to the extent possible. The organizers will disburse refunds based on the funds remaining after accounting for the costs already incurred in the preparation and execution of the congress. The organizers shall make reasonable efforts to provide participants with as much refund as practicable under the provided circumstances.

Participants, by registering for the 4th edition of Dent-X Congress, acknowledge the necessity of data processing by the event organizers. This processing aligns with the legal frameworks governing data protection. It encompasses information provided during registration and serves the purpose of event administration, communication, and related activities. More information regarding data collection and processing can be found on the Privacy Policy.

Upon successful registration, participants generously contribute to the event’s promotional activities by granting consent for the utilization of media materials. These materials, including images and videos captured during the event, may be strategically used for advertising purposes. This may involve publication on various platforms such as the event website, social media pages, and promotional materials for both the event and its partners.

Participants commit to upholding a conduct that resonates with the nature of the event and its diverse locations. Acknowledging the event’s independence from cultural, political, or religious affiliations, participants are encouraged to foster an inclusive and respectful environment throughout the duration of the current edition of Dent-X Congress.

The organizers emphasize the importance of a sober and responsible attendance at the event. Participants are explicitly prohibited from attending under the influence of any intoxicants. This rule is in place to ensure the safety and well-being of all attendees. Individuals are reminded of their direct responsibility for personal alcohol consumption and the potential consequences that may arise from it during the event.

While the organizers strive to create a safe environment, they disclaim liability for material or physical damages, as well as any unfortunate incidents resulting in harm or death during the event. Participants are urged to conduct themselves responsibly, and in case of any material damage caused to event locations or materials belonging to the organizers, they are expected to bear the associated costs.

The event maintains a zero-tolerance policy towards theft. Participants are explicitly warned against engaging in any form of theft, and the organizers hold no responsibility for thefts that may occur on the event premises. This clause emphasizes personal accountability and urges participants to consider the consequences of their actions.

To ensure a harmonious and lawful environment, the organizers reserve the right to revoke access to the event for participants found in non-compliance with the law, internal event regulations, or those whose behavior is inconsistent with the nature of the event. This measure is in place to safeguard the overall experience for all attendees.

Participants are granted access to video materials for personal use only. While sharing brief segments, lasting less than one minute, on social media platforms is allowed, any distribution that harms the image of the congress or violates the intellectual property rights of the event is strictly prohibited. This clause underscores the importance of responsible sharing and respects the integrity of the event’s intellectual property.

We extend our sincere gratitude to each participant for carefully reading and acknowledging the terms and conditions governing the Dent-X Congress. Your commitment to understanding and adhering to these guidelines contributes significantly to the success and smooth operation of this event.

By participating in the Dent-X Congress, you are not only enriching your own experience but also contributing to the vibrant and collaborative spirit of our community. We appreciate your cooperation in upholding the standards of conduct, respecting intellectual property rights, and fostering a positive environment for all participants.

Should you have any inquiries or require further clarification on any aspect of these terms, please do not hesitate to reach out to our dedicated support team. We look forward to your active and enthusiastic participation, making together  the Dent-X Congress an event to remember!